Timing
|
Tasks |
Communicate |
210 days out
(7 months or more) |
- Review school vacations and participant work related events that could conflict with event dates
- Re-read 1,001 ideas on our site to see how to run the best golf outing
- Chose a date
- Create high level budget
- Chose a venue/city/resort
|
Review dates with general audience |
| 180 days out |
- Venue chosen, negotiate package
- Form competition committee
|
send out communicate on venue chosen
Send invites for signup
|
| 120 days out |
- Tournament roughed out
- Airline reservations made
- Rental van and car reservations
- Deposit to resorts/courses
-
|
request donations of stuff for goodie bags |
| 90 days out |
- Dining outlined, reservations made
- Awards ordered
- give aways, hats, bag tags ordered
- Goodie bag items ordered
- Event rules posted on event site
- Call golf director, review tournament and logistics
- Call concerge at resort intro, and review plans
|
Prize pool $ are due |
| 60 days out |
|
send msg to group to review |
| 30 days out |
- Directions and maps to all venues
- Deposits to resorts and courses paid
-
|
|
| 21 days out |
- double check your flights and van reservations
|
reminder to check all fiights |
| 14 days out |
- Re-confirm all tee times with golf courses
|
|
| 7 days out |
- good bags pre shipped to venue
- re-confirm dining reservations
- shopping list for hospitality suite
-
|
|
| 2 days out |
- Make sure your tickets and all documentation is packed
- Sunscreen, bug spray, bandaids, cash, driver's lic, credit cards
- Download course to sky caddie, pack extra batteries
- Outline your intro instructions for kickoff meeting
- Plenty of golf mags for plane
- Print out score card sheets from OYGE, pack tape and tacks
|
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